Administrative Assistant I, Marketing & Admissions | Bridgewater State University

Bridgewater State University

Bridgewater, Massachusetts, Department Summary: From Bridgewater State University’s inception in 1840 by Horace Mann as one of the first normal schools in America to the current day, BSU has worked to ensure that our students receive an accessible, affordable, and exceptional education. BSU aspires to be the leader in our mission class for closing equity gaps for Black/Cape Verdean, Latinx, Native American, Asian, and other students of color. BSU’s institutional values , the work of the President’s Special Task Force on Racial Justice , and leadership of the Leading for Change Higher Education Diversity Consortium underscore the campus’ commitment to racial equity and other forms of social justice. The Mission of the College of Continuing Studies is to expand access to Bridgewater State University by providing pathways to degrees and credentials through flexible programing with multiple learning platform options to post-traditional students. Successful candidates will be staff members that can work with their colleagues to help meet the mission of the College of Continuing Studies and Bridgewater State University through servicing and supporting our racially and ethnically diverse campus community. Position Summary: We are looking for equity-minded applicants who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. The Administrative Assistant I provides administrative support to the College of Continuing Studies including but not limited to the areas of recruitment and admissions, marketing, non-credit programs, and the dean’s office. This is an outward facing position which requires regular professional interaction with potential and current students, community members, and faculty through multiple communication channels. Direct supervision will be provided by the assistant to the dean. Full-time, AFSCME position Tour of Duty: Monday – Friday, 8:45am – 5:00pm Saturday and Sunday as days off (Subject to Change) This is an AFSCME position and subject to the terms of that union agreement. COVID -19 Vaccination Requirement This position must comply with the University Covid-19 Attestation requirement. All employees must be fully vaccinated and complete the Covid-19 Attestation upon hire. Medical or Religious Exemptions An employee may request an exemption to the vaccination requirement based on the existence of medical contraindication to vaccination. In addition, an employee may request an exemption to the vaccination requirement based on a sincere religious belief. In both cases, an employee will be required to submit documentation to support the request for an exemption. Employees who secure an exemption may be required to take additional precautions in the workplace and will be required to participate in weekly COVID -19 testing through the university’s Wellness Center. Essential Duties: When you join the team at Bridgewater State University, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students, alumni, and community partners. Monitor and respond to inquires via multiple channels including phone, live chat, text, and email. Utilizing an equity lens, assist with the development and implementation of non-credit courses and programs. Assist with the processing of non-credit student accounts, registrations, and payment. Assist with the process of developing and producing equity minded marketing materials, including proof reading. Update web-pages and social media accounts as directed ensuring information is attractive for a diverse group of audiences. Support recruitment, enrollment, and retention initiatives for primarily adult learners from diverse backgrounds. Assistant with departmental recruitment events which may occur during evening hours. Schedule meetings as needed. Required Qualifications: BSU is committed to finding the best candidate for this job and acknowledges that the best candidate may be one who comes from a non-traditional background. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage you to apply if you believe you have a combination of education and experience to meet the qualifications described. Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below. I. An Associate’s or higher degree with a major in business administration, business management or public administration may be substituted for the required experience. II. An Associate’s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience. Commitment to customer service excellence/support to enhance an environment of equity, diversity and inclusion. Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds. Passion for and commitment to social justice, racial justice, and civic engagement. Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence. Ability to deal tactfully with others. Ability to give written and oral instructions in a precise, understandable manner. Knowledge of the methods of general report writing. Ability to assemble items of information in accordance with established procedures. Ability to maintain accurate records. Attendance at nighttime recruitment events may be needed occasionally. State Job Specifications are available in the Human Resources Office and/or the department web page: www.bridgew.edu/HR Preferred Qualifications: Experience working with post-tradition students. Proficiency with MS Office and the Adobe Creative Suite. Experience with Banner and the InfoBear system. Ability to learn and use new software products and digital tools. Ability to learn or knowledge of the principles and practices of marketing and communications. Knowledge of or experience working in an institution of higher education. Physical Demands: Bridgewater State University complies with the Americans with Disabilities Act ( ADA ) to provide reasonable accommodation to qualified applicants and employee with disabilities. To request a reasonable accommodation for the application process, please complete and submit this electronic form: https://cm.maxient.com/reportingform.php?BridgewaterStateUniv&layout_id=18 Special Conditions: Please be aware that employment at Bridgewater State University is contingent upon completion of a successful background check. This position is not eligible for H-1B sponsorship. COVID -19 Vaccination Requirement This position must comply with the University Covid-19 Attestation requirement. All employees must be fully vaccinated and complete the Covid-19 Attestation upon hire. Medical or Religious Exemptions An employee may request an exemption to the vaccination requirement based on the existence of medical contraindication to vaccination. In addition, an employee may request an exemption to the vaccination requirement based on a sincere religious belief. In both cases, an employee will be required to submit documentation to support the request for an exemption. Employees who secure an exemption may be required to take additional precautions in the workplace and will be required to participate in weekly COVID -19 testing through the university’s Wellness Center. EEO Statement: Bridgewater State University ( BSU ) is an affirmative action/equal opportunity employer which actively seeks to increase the diversity of its workforce. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people. Salary Range: $1,820.73 (Grade 15 Step 1) Special Instructions: Please note the following information is required to complete your application for this position: a minimum of one (1) employment history entry. a minimum of three (3) professional reference entries.

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